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Guideline for Degree Thesis Defense Examination (Ph.D.)


The Period of Graduation Defense Examination:

  • Defense Season in Spring Semester: April 1 to July 31.
    • Defense Season in Fall Semester: October 1 to January 31.

Requirements for Examination Committees for Ph.D. Candidates:

    • For Ph.D. candidates, the examination committee shall consist of five to nine members, with at least 1/3 of the members from "external" (outside NTUST).

Before Defense

  1. Finalize your thesis (first draft) - Please click here for NTUST thesis format & binding.
  2. Check your eligibility
  3.  Thesis Similarity Checking
    • Completion of Thesis Similarity Checking is required “BEFORE” applying for the degree defense.
    • Similarity Checker system (Turnitin): Library System (Click to check the Department’s requirements)
    • Ph.D. students must submit the report in hardcopy at least ONE month before the defense along with their other application documents to the Department office. (Refer to the attached PDF below for "check list of PhD defense application")
  4. Verification of the non-academic committee members (Skip this if not applicable)
    • Committee Members who are from "non-academic" field (i.e. industry) shall have their qualifications validated by the Department before thesis defense (click to download the application form)
  5. Application Documents' Submission (Hardcopy only)
    • ↓↓Refer to the attached PDF below this webpage for "check list" of PhD defense application↓↓
  6. Submission deadline: ONE month before your planned defense date. i.e. If you plan your defense date on October 15, you must submit the application before September 30.

Administrative Review Process

  • Department Committee typically takes one week to review applications, which is held in the first week of every Month.
  • Once your application is approved, you will be notified by Email. 

Defense Date Registration and Receipt Preparation

After being approved, please register your defense date and generate a receipt form on the ME internal system (https://student.me.ntust.edu.tw/#)(Login restricted to campus domain only.)

  1. Log in to the system using your student ID with capitalized letter as the Default Password.

  2. You will be requested to upload a digital copy of your Similarity Index Report (digital copy, Originality Report Part only, excluding thesis part) on the system. (The purpose of this is to have a digital copy retained by the department.)

  3. The approval process for the report takes approximately 2 working days.

  4. Please log in to the same portal to check the status of your request. Once it's approved, you will be directly directed to the "Receipt Generating System" to register your defense date and generate the committee's Receipt Form.

  5. Ensure that the Receipt Form is signed by all committee members and have it submitted back to the Department Office after your defense.

  6. Please provide the Google form (https://reurl.cc/V3yGrn) to “external” committees to fill out (off-campus committees only). This is necessary for NTUST to proceed with the transaction of their examination fee afterward.

Reservation a meeting room for holding defense

  1. Check the availability of rooms (click here).
  2. Contact Mr. LIN at extension number 6476 to reserve the meeting room.

On the day of your defense

Prepare the following documents in hardcopy for Committee's approval signatures.

  • Examination Evaluation Form for each professor

  • Receipt Form

  • Qualification Form

After Defense

  1. Please submit the following documents back to the Department Office:
  • Examination Evaluation Forms (signed)
  • Receipt Form (signed)
  • Qualification Form (signed): for obtaining the Department’s Chair’s signature.
  • First-draft thesis: for the Department’s Chair's review. This step is crucial as it paves the way for the Chair to sign on your qualification form.

Delay (Embargo) public access to the Thesis (optional)

  1. Please visit NTUST Library for application form and guidelines
    • If you wish to delay public access to your thesis, please confirm the published date with your advisor before uploading the final draft to the NTUST Library system. This will ensure consistency in the date of public access between the Letter of Authorization and the date verified by the NTUST Library.

School-Leaving Procedure

  1. Upload the final draft to NTUST Library system

Two copies of your thesis are required for the school-leaving procedure. 

  • One paperback copy must be submitted to the Office of Mechanical Engineering Department, which will be forwarded to the National Central Library.
  • Another copy (Ph.D. graduates must submit a hardback copy) should be directly submitted to the NTUST Library.
  1. Completion of the School Leaving Form: to obtain the school-leaving form, please visit the Student Information System > Personal Information> Leaving Process for Graduate Students: https://i.ntust.edu.tw/EN/student


Last update: Jan. 2024

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