Before Defense

Ph.D. candidates must    prepare the required application materials for review at least one month before the scheduled defense. Please refer to the PDF file at the bottom of this webpage for the checklist and templates.

1. Confirm whether you have submitted your "thesis title and research objectives review form"  if your student ID starts with 112 and onward.
2. Finalize your thesis (first draft) - click here for NTUST thesis format & binding.
3. Check your eligibility
   • PhD graduation requirements
4.  Thesis Similarity Checking Report- physical copy submission
   • Completion of Thesis Similarity Checking is required “BEFORE” applying for the degree defense.
   • Turnitin Similarity Checker: Library System
   • M.E. Department’s Similarity Check Regulations: 20% or below (click here for more details).
5. Verification of the non-academic committee members (Skip this if not applicable)
   • Committee Members who are from "non-academic" field (e.g. industry) or those not currently holding professorial positions (e.g., Postdoctoral Research Fellows) must have their qualifications reviewed and approved by the Department prior to the thesis defense. (click to download the application form)
6. Application Documents' Submission (physical copy only) - refer to the PDF file attached below this webpage.

• Submission deadline: ONE month before your planned defense date. i.e. If you plan your defense date on October 15, you must submit the application before September 30.

Administrative Review Process

• The Department Committee typically takes about 10 working days to review applications and complete the necessary administrative procedures. The committee meeting is usually held in the first week of each month.
• Once your application is approved, you will be notified by Email. 

Defense Date Registration and Receipt Preparation

After being approved, please register your defense date and generate a receipt form on the ME internal system (https://student.me.ntust.edu.tw/#)(Login restricted to campus domain only.)

1. Log in to the system using your student ID with capitalized letter as the Default Password.

2. Register your defense date, and generate the Committee Receipt Form from the system, and print it out to bring on your defense day.

3. Ensure that the Receipt Form is signed by all committee members and have it submitted back to the Department Office after your defense.

4. Please provide the Google form (https://reurl.cc/V3yGrn) to “external” committees to fill out (off-campus committees only). This is necessary for NTUST to proceed with the transaction of their examination fee afterward.

Reservation a meeting room for holding defense

1. Check the availability of rooms (click here).
2. Contact Mr. LIN at extension number 6476 to reserve the meeting room.

On the day of your defense

Prepare the following documents in physical copy for Committee's approval signatures.

• Examination Evaluation Form for each professor

• Receipt Form

• Qualification Form

After Defense

Please submit the following documents back to the Department Office:

• Examination Evaluation Forms (signed)

• Receipt Form (signed)

• Qualification Form (signed): for obtaining the Department’s Chair’s signature.

• First-draft thesis: for the Department’s Chair's review. This step is crucial as it paves the way for the Chair to sign on your qualification form.

Delay public access to the Thesis (Embargo) (optional)

Please visit NTUST Library for application form and guidelines

• If you wish to delay public access to your thesis, please confirm the published date with your advisor before uploading the final draft to the NTUST Library system. This will ensure consistency in the date of public access between the Letter of Authorization and the date verified by the NTUST Library.

School-Leaving Procedure

1. Digital copy: upload the final draft to NTUST Library system
2. Physical copies: Two copies of your thesis are required for the school-leaving procedure. 

• One paperback copy must be submitted to the Office of Mechanical Engineering Department, which will be forwarded to the National Central Library. (Cover in grey color for M.E. department).
• Another copy should be directly submitted to the NTUST Library (Ph.D. graduates must submit a hardback copy in red color).

2. Completion of the School Leaving Form: to obtain the school-leaving form, please visit the Student Information System > Personal Information> Leaving Process for Graduate Students: https://i.ntust.edu.tw/EN/student